Decor & Rentals

We provide full service event decor for your Mehndi, Sangeet, Wedding, Reception & More. Backdrop & Stage Decor, Draping, Linens, Centerpieces & the works.

Venues

EVERYTHING YOU NEED TO KNOW ABOUT CHOOSING A WEDDING VENUE

Your wedding venue will set the tone for your event and be a huge factor in your guest experience. Not all venues are crated equal and we have compiled a list of questions to ask your venues, some venue type comparisons and a list of all venues we have worked at for your reference to make the process of choosing a wedding venue as easy as possible!

General questions to ask your venue:

  • How many people can this location accommodate?

  • What is the rental fee and what's included in that price?

  • How many hours does the rental fee include, and is there an overtime fee if I stay longer? 

  • How much is the deposit, when is it due, and is it refundable?

  • What's the payment plan for the entire bill? What forms of payment do you accept?

  • Can I have my ceremony here, too? Is there an additional cost?

  • Are there changing areas for the bride, groom, and/or wedding party?

  • What's the cancellation policy?

  • What's your weather contingency (backup) plan for outdoor spaces?

  • How many bathroom facilities and where are they located?

  • Do you have liability insurance or do we need to purchase it?

  • How many other events will be booked for the same day?

  • Can I hire my own vendors or is there a preferred vendor list we need to stick to?

  • Do you provide heaters and/or umbrellas for the outdoor spaces?

  • What security services do you offer?

  • What time can my vendors start setting up on the day of the wedding?

  • Is there any cleaning that i need to do at the end of the event?

  • If the venue is at a hotel, when can we reserve a block of rooms for guests? Is there a special rate? Can Welcome Bags be given to my guests at check-in?

  • Does the venue allow open flame for a ceremony?

  • Does the venue allow a horse for the baraat?

  • What contingencies are in place incase of a power outage or other unexpected incident?

Food & Drink questions to ask your venue:

  • Do you have an in-house caterer or a list of "preferred" caterers, or do I need to provide my own?

  • If there is an in-house caterer, do I have the option of using an outside caterer instead?

  • If I hire my own caterer, is there a kitchen available for them or any additional fee?

  • Is there a food & beverage minimum?

  • What's the tax and service charge?

  • Can we do a food tasting before we finalize our menu selection? Does it cost extra?

  • Are tables, linens, chairs, plates, silverware, and glassware provided, or will I have to rent them myself or get them through my caterer?

  • Can I bring in a cake from an outside baker?

  • Is there a cake-cutting fee? 

  • Can we bring our own wine, beer or champagne? What about hard liquor?

  • If we can bring our own alcohol, when can we drop it off?

  • Is there a corkage fee?

  • Are you licensed to provide alcohol service?

  • How is alcohol priced, and is there a bar minimum?

  • Are there additional charges for bar staff?

  • How many bartendwers will be provided or do i need to source this on my own?

  • How many wait staff memebers will be provided or do i need to source this on my own?

  • When’s the last call for alcohol?

Decor questions to ask your venue:

  • Are we allowed to bring in our own decorations?

  • Can we use real candles or do they need to be flameless LEDs?

  • Do you have signage or other aids to direct guests to my event?

  • Do you provide tables, chairs, linens, napkins, china/glassware?

  • If the venue provides tables and chairs, who will set them up?

  • What time can my decorator start the decor set up?

  • Do you provide a stage, if so, what size is it?

  • Can we configure the room in any way we want to?

  • Do you provide a dance floor, if so, what size is it?

  • Does the decor need to be cleaned up that night or the next day?

  • Will you provide us with a printed layout of the tables arrangement for our event?

Sound/Music questions to ask your venue:

  • Are there any noise restrictions?

  • Can the venue accommodate a DJ or live band? Are there any restrictions?

  • Where does the band/DJ set up?

  • Where is the dance floor, and how large is it?

  • Do you have a sound system with speakers, or will that need to be rented?

  • Do you have microphones for speeches?

  • Can I hook an iPod or laptop up to your sound system?

  • Do you provide any lighting or uplighting services?

  • Can i use confetti/sparklers/fireworks?

  • Can we add a vinyl wrap to the venues existing dance floor or stage?

  • Do you provide a projector, if so, how do i connect to it?

Parking related questions to ask your venue:

  • Is there sufficient parking available?

  • How many cars can the venue accommodate?

  • Is there valet parking? What are the charges for that?

  • What is the traffic situation in and around the venue?

  • Is there space for a baraat, what is the baraat path?

  • Are there any shuttle services available?

INDIAN VENUES/

BANQUET HALLS

We consider a venue an Indian Banquet Hall when it is owned and operated by Indian management. There are several venues though-out the Bay Area that fall into this category. 

 

We recommend these types of venues when your budget is in the middle ground, and when having a venue that provides Indian catering and allowing you to provide your own beverages is a top priority for you. These venues generally require a little more patience in getting things done but will not disappoint at the end of the planning process.

PROS:

  • In-house catering provided and you may be able to bring in an outside caterer

  • generally less restrictive overall

  • tables/chairs/linens/napkins will most likely be provided

  • you can probably bring in your own alcohol

  • generally tends to be less expensive 

  • can usually accomodate a higher guest count

  • generally have suffience guest parking options

CONS:

  • venue may have multiple events per day in the same space

  • venues will generally be a little less organized and difficult to deal with

  • you will generally have to compromise on overall esthetics and look of the venue

AMERICAN VENUES/ WINERIES 

An "American" venue would be any venue that does not fall into the "Indian Venue" category. These can be banquet halls, wineries, golf courses and country clubs.

We recommend these types of venues when the aspects of an "Indian Venue" are not your top priority and also when you have a higher budget. These venues tent to be a bit more costly, but the experience that you have through your planning process should be seamless

PROS:

  • venues are generally beautiful inside and out

  • staff is generally organized, & easily to deal with through the planning process

  • tables/chairs/linens/napkins will most likely be provided

  • in-house catering provided, you may be able to bring in an outside caterer for an additional cost

  • in-house bar/alcohol provided

  • typically have bridal rooms 

  • most venues have multiple spaces to host ceremonies and then receptions

CONS:

  • venue may only be able to serve wine and beer, varies based on venue

  • generally your own alcohol cannot be provided 

  • generally tend to be more expensive 

  • your guest count may not be accommodate based on venue

COMMUNITY CENTERS

Most cities have community centers that can be rented for an event, some nicer than others.

 

These are a great option for smaller events or events that are going to be very simiple. With community centers theres a lot of fine print that you should be aware of and a lot of moving parts as the community center usually dose not provide many services. Most items will need to be brought in and organized by you. Unless you are keeping the event quite simple, we usually recommend switching over to an "Indian Venue", you may be a little but more but you will save a lot in terms of event stresses. 

PROS:

  • typically less expensive

  • generally you can bring in your own food and beverage services

CONS:

  • all vendors will need to be brought in, venue may only provide tables and chairs

  • venue usually needs to be left the exact way it was rented meaning all cleaning will need to be done

  • are generally very strict with all rules and rental timings

  • permits and insurances may need to be obtained

HOTELS &

RESORTS

Hotels & Resorts are amazing when you really want your guests to have a destination wedding type of feel.

We recommend these types of venues when the aspects of an "Indian Venue" are not your top priority and also when you have a higher budget. These venues tent to be a bit more, but the experience that you have through your planning process should be seamless

PROS:

  • venues are generally beautiful inside and out

  • staff is generally organized, & easily to deal with through the planning process

  • tables/chairs/linens/napkins will most likely be provided

  • in-house catering provided, you may be able to bring in an outside caterer for an additional cost

  • in-house bar/alcohol provided 

  • most venues have multiple spaces to host ceremonies and then receptions

  • hotel room accommodations for your guests 

CONS:

  • generally your own alcohol cannot be provided 

  • generally will be more expensive

still have more questions?

Raman & Raveen | R&R Event Rentals

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